4. APPROVAL OF CORRECTIONS TO CONSENT AGENDA

Description
N/A

Recommendation

That the Board approves the corrections to the Consent Agenda.

EXPULSIONS

17. APPROVAL OF EXPULSION CASE NO. 11-397

Description
School Board Policy 5.34(4) permits the Board to hold in abeyance, the expulsion of a student, if the student participates in a recognized alternative-to-expulsion program.  This student is being placed in AMIKids alternative school per Department of Juvenile Justice.

Recommendation
That Expulsion Case No. 11-397, be held in abeyance per School Board Policy 5.34.

Attachment: EXPULSION CASE NO 11-397.pdf (Confidential Item) 

18. APPROVAL OF EXPULSION CASE NO. 12-241

Description

The student listed in Expulsion Case No. 12-241, is in violation of an accepted Expulsion Settlement Agreement for alternative school placement.  On January 11, 2012, the student listed in Expulsion Case No. 12-241, violated School Board Policy 5.322, Prohibition Against Use, Sale, or Possession of Alcohol or Drugs.  It is the recommendation of the Superintendent, that the student be expelled from the Sarasota County Schools until January 15, 2013.

Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case 12-241, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2011-2012 academic year, the 2012 summer session, until January 15 of the 2012-2013 academic year.

Attachment: EXPULSION CASE NO 12-241.pdf (Confidential Item) 

19. APPROVAL OF EXPULSION CASE NO.12-250

Description
The student listed in Expulsion Case No. 12-250, is in violation of an accepted Expulsion Settlement Agreement for alternative school placement.  On March 26, 2012, the student listed in Expulsion Case No. 12-250, violated School Board Policy 5.34(1)(d), Battery on Another Student/Bullying.  It is the recommendation of the Superintendent, that the student be expelled from the Sarasota County Schools until January 30, 2013.

Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 12-250, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2011-2012 academic year, the 2012 summer session, until January 30 of the 2012-2013 academic year.

Attachment: EXPULSION CASE NO 12-250.pdf (Confidential Item) 

20. APPROVAL OF EXPULSION CASE NO. 12-244

Description
The student listed in Expulsion Case No. 12-244, is in violation of an accepted Expulsion Settlement Agreement for alternative school placement.  On January 13, 2012, the student listed in Expulsion Case No. 12-244, violated School board Policy 5.34(1)(a), Possessed, Use or Sold an Alcoholic Beverage, Any Illegally Controlled Substance or Paraphernalia Capable of Modifying Mood or Behavior, Including Any Substance That is Held Out to be or Represented to be, Any Illegal or Controlled Substance.

Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 12-244, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2011-2012 academic year, the 2012 summer session, until January 18 of the 2012-2013 academic year.

Attachment: EXPULSION CASE NO 12-244.pdf (Confidential Item) 

21. APPROVAL OF EXPULSION CASE NO. 11-360

Description
School Board Policy 5.34(4), permits the Board to hold in abeyance the expulsion of a student if the student participates in a recognized alternative-to-expulsion program.  This student is being placed in Sarasota County Technical Institute GED classes.

Recommendation
That Expulsion Case No. 11-360, be held in abeyance per School Board Policy 5.34.

Attachment: EXPULSION CASE NO 11-360.pdf (Confidential Item) 

22. APPROVAL OF EXPULSION CASE NO. 11-514

Description
School Board Policy 5.34(4), permits the Board to hold in abeyance, the expulsion of a student, if the student participates in a recognized alternative-to-expulsion program.  This student is being placed at Sarasota County Technical Institute GED classes.

Recommendation

That Expulsion Case No. 11-514, be held in abeyance per School Board Policy 5.34.

 

Attachment: EXPULSION CASE NO 11-514.pdf (Confidential Item) 

23. APPROVAL OF EXPULSION CASE NO. 11-511

Description
School Board Policy 5.34(4), permits the Board to hold in abeyance, the expulsion of a student, if the student participates in a recognized alternative-to-expulsion program.  This student has been withdrawn from the Triad program, and her expulsion reinstated.

Recommendation
That the abeyance of Expulsion Case No. 11-511, be rescinded per School Board Policy 5.34(4).

Attachment: EXPULSION CASE NO 11-511.pdf (Confidential Item) 

24. APPROVAL OF EXPULSION CASE NO. 12-185

Description
School Board Policy 5.34(4), permits the Board to hold in abeyance, the expulsion of a student, if the student participates in a recognized alternative-to-expulsion program.   This student is being placed in an alternative school.

Recommendation
That Expulsion Case No. 12-185, be held in abeyance per School Board Policy 5.34.

Attachment: EXPULSION CASE NO 12-185.pdf (Confidential Item) 

25. APPROVAL OF EXPULSION CASE NO. 12-141

Description

The student listed in Expulsion Case No. 12-141 is in violation of an accepted Expulsion Settlement Agreement for alternative school placement. On November 10, 2011 the student listed in Expulsion Case No. 12-141 violated School Board Policy 5.34 (1) (a), possessed, used, or sold an alcoholic beverage, any illegally controlled substance, or paraphernalia capable of modifying mood or behavior including any substance that is held out to be represented to be any illegal or controlled substance.  It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until June 30, 2012.

Recommendation

That in accordance with provision of Sections 1006.07 (1) (a) (b) Florida Statutes and  School Board Policy 5.34 the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 12-141 to expel the student referenced therein from the Sarasota County School be approved effective immeditely for the remainder of the 2011-12 academic year.

Attachment: 12 141.pdf (Confidential Item) 

MATERIALS MANAGEMENT

26. APPROVAL TO AWARD BID #12-0124 FOR AUTOMOTIVE/LIGHT TRUCK REPAIR PARTS

Description
Bids to provide 'Automotive/Light Truck Repair Parts' were received from six vendors on March 20, 2012.  The bids of Auto Plus, Fleet Pride, NAPA Auto Parts, The Parts House, and Vehicle Maintenance Program were the best low bids meeting the advertised specifications.  Reasons for not selecting the apparent low bid are included with the bid tabulation.  This bid is for a period of one year with the option to renew for two additional one-year periods.  The funds for these purchases are contained in the operating budget allocated to the Transportation Department.

Recommendation
That the bids of Auto Plus, Fleet Pride, NAPA Auto Parts, The Parts House, and Vehicle Maintenance Program, to provide 'Automotive/Light Truck Repair Parts' in an amount not to exceed $125,000, be approved for award and purchase.

Attachment: AutoTruckParts12-0124Rec.pdf

27. APPROVAL OF CLASSIFICATION OF INOPERATIVE EQUIPMENT AND FURNITURE AS PROPERTY TO BE DELETED

Description
The custodians of the property (cost center heads) have certified it to be traded in on new equipment, unaccounted for, not repairable or otherwise inoperable.  Property still on hand after reallocation will be salvaged for any useful parts and then sold at auction.   

Recommendation
That the classification of equipment and furniture, as property to be deleted, be approved.

Attachment: AgdDeleteProperty 05012012.pdf

28. APPROVAL TO RE-AWARD BID #12-0133 FOR WORKPLACE UNIFORMS

Description
Bids to provide 'Workplace Uniforms' were received from four vendors on June 14, 2011.  The cloth uniform items were awarded to Monica Manufacturing dba All Uniform Wear.  Monica Manufacturing dba All Uniform Wear is unable to comply with specifications related to delivery, fitting services and accuracy of orders so these items are being re-awarded to Itchin' to bee Stitchin' based on the original sealed scenario.  This bid is for a period of one year from the original award date of July 19, 2011 with the option to renew for two additional one-year periods.  The funds for these purchases are contained in the operating budgets allocated to the departments.       

Recommendation
That the cloth uniform items for the 'Workplace Uniforms' bid be re-awarded to Itchin' to bee Stitchin' in addition to previously awarded items.

Attachment: WorkUniforms12-0133RecReAward.pdf

FACILITIES

29. ACCEPTANCE OF FACILITIES' SERVICES PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE BAY HAVEN STAGE UPGRADE FOR ADA RENOVATION

Description
All work has been completed and all required close-out documents have been received from the contractor.  The final project costs have been internally audited and are enclosed herein in Change Order #1 for approval.  The Director of Facilities Services has determined that the project is complete in accordance with state statutes.

Recommendation
That the project be accepted as complete and the final payment to the contractor be approved as presented.

Attachment: 20120411140133196.pdf

CONSTRUCTION

30. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES' CHANGE ORDER(S)

Description

The Construction Services' Change Order(s) are summarized on the enclosure for ease of review.  These change orders collectively total a decrease of $754,673.12 in gross contract dollars.

Included in these change orders are $737,232.68 credits for Direct Material Purchases; the corresponding Direct Material Purchase Orders of $695,030.82 result a net of $42,201.86 in sales tax savings.

Recommendation
That the Construction Services' Change Order(s) be approved and/or ratified as presented.

Attachment: BAIenc5-1-2012_CSD-COs.pdf

31. APPROVAL OF CONSTRUCTION MANAGER'S PRECONSTRUCTION SERVICES CONTRACT FOR THE BOOKER MIDDLE SCHOOL - HVAC RENOVATION PROJECT

Description
The project's scope of work shall include replacement of the complete HVAC system and renovation of all affected spaces.  On 4/17/2012 (Item #15), the School Board authorized negotiations with this company.  On 5/18/2012 the Director of Construction Services Designee and a member of the Professional Services Selection Committee (PSSC) met with a representative from Jon F. Swift, Inc. to negotiate a contract for this project.  This contract covers the pre-construction portion only for this project. The contract documents have been approved by the School Board attorney and are available for review at the Construction Services Department.  The construction budget is approximately $10,000,000.00.  Funds, in the amount of $2,000,000.00 for this project are available in the capital budget account.

Recommendation
That the construction manager's preconstruction services contract for the Booker Middle School - HVAC Renovation project be approved as presented.

FINANCE

32. RENEWAL OF TSA CONSULTING GROUP ADMINISTRATION SERVICES AGREEMENT EFFECTIVE JULY 1, 2012 THROUGH JULY 30, 2013

Description

In April 2011, the Board executed an administration services agreement with TSA Consulting Group for Internal Revenue Code 403(b) compliance services and educational and third party administration program services.  The agreement provides for annual contract renewals with a 3% increase in service fee each year until June 30, 2016.  This renewal will be for year 2 (7/1/12 through 6/30/13) at the rate of $5.15 per year per participant billed monthly.   

Recommendation
That the year 2 renewal of the administration services agreement, effective July 1, 2012 through June 30, 2013, with TSA Consulting Group, be approved as presented.

Attachment: Sarasota FL Executed Contract 10-1-11 smm.pdf
Attachment: Sarasota FL Renewal Letter for 7-1-12.pdf
Attachment: TSACG Renewal 10-01-2011.pdf

33. APPROVAL OF THE SUPERINTENDENT'S FINANCIAL STATEMENTS FOR THE MONTH OF MARCH 2012

Description
The Superintendent's Financial Statements for the month ending March 31, 2012 does not reflect any unexpected trends for the 2011-2012 fiscal year.  Deficit spending will continue in the General Fund as fund balance has been budgeted to decrease this fiscal year due to State revenue shortfalls and reduced property tax revenues.  The large variance between 2012 and 2011 on the District's balance sheet at March 31, 2012 for accounts payable is a result of the implementation of the Crosspointe software in August 2011.  The District is now more appropriately reflecting our accounts payable liabilities and actual expenses in the period they are incurred rather than the period paid. 

Recommendation
That the Superintendent's Financial Statements for the period of March 1st through March 31st, 2012 be approved as presented.

Attachment: Supers March 2012.pdf
Attachment: March 12.pdf